# Insights · SharePoint, Microsoft 365 & Copilot > The writing behind the checklists. Context and trade-offs on SharePoint migration, Power Platform, Copilot and governance, plus the checkpoint PDF each post is paired with. Home / Insights ## The writing behind the checklists. Context and trade-offs, plus the downloadable checkpoint PDF each post is paired with. If I haven’t done it myself, I don’t write about it. Stage All stages Discover Plan Execute Validate Govern Searching… Featured · Plan ## [SharePoint 2016 is out of support: what to do now that July 14 has passed](https://tenantcraft.ca/insights/sharepoint-2016-end-of-support-ontario-smb) SharePoint Server 2016 went unsupported on July 14, 2026, and so did 2019. Your farm still runs, but no patch is coming. What's actually at risk, your four options, and how fast you can be off it. [Read the post](https://tenantcraft.ca/insights/sharepoint-2016-end-of-support-ontario-smb) UPDATED AUG 3, 2026 Paired checklist We Missed the SharePoint 2026 Deadline, Now What PDF · 7 pages · 7 checkpoints Email me the PDF One email with the link. No drip sequence, no upsell. Thanks, the PDF is on its way to your inbox. Sneak peek, read it now [Download the PDF](https://tenantcraft.ca/downloads/missed-deadline-recovery-guide.pdf) Something went wrong. Email [hello@tenantcraft.ca](mailto:hello@tenantcraft.ca) and I'll send it manually. - [Validate EWSAllowedAppIDs before October 10: find and test every EWS app On October 10, 2026, turning EWS on stops being enough. Exchange Online will want a list of the exact apps allowed to use it, and any app missing from that list can lose access. Here is how to find every app still calling EWS, build the list without wiping it, and prove it works before the date. OCT 4, 2026](https://tenantcraft.ca/insights/ewsallowedappids-find-test-ews-apps) - [Govern Organising a growing pile of Power Automate flows: naming, solutions, descriptions Forty flows in, nobody can tell which one sends the Monday reminder. A team prefix, a solution per department, and a four-line description fix most of it. Moving a flow into a solution is one way, so check before you move. OCT 4, 2026](https://tenantcraft.ca/insights/organize-power-automate-flows) - [Govern Your Teams retention policy stops covering Copilot in late October If your Copilot prompts are retained by an old Teams chats policy, that stops between late October and mid-November 2026. Microsoft will treat those policies as Teams-only. Here is how to tell whether you are affected, and the one policy to add before the rollout reaches you. OCT 4, 2026](https://tenantcraft.ca/insights/teams-retention-policy-copilot-interactions) - [Execute SPMT migration errors: the codes you will actually hit and how to fix them Microsoft splits the SharePoint Migration Tool error codes across five pages, and none of them tell you which failures stop the job and which ones quietly skip a file and carry on. This is the lookup table, the five failures behind most of the codes, and the one category SPMT does not give you a code for at all. SEP 13, 2026](https://tenantcraft.ca/insights/spmt-migration-errors) - [Plan How long a SharePoint document library migration takes, and what breaks the estimate Microsoft publishes migration throughput ceilings, and almost nobody quotes them. They are 10 TB/day for video, 1 TB/day for Office documents, and 250 GB/day for small files. The number that wrecks your estimate is not the size of the library, it is one version history toggle. SEP 12, 2026](https://tenantcraft.ca/insights/sharepoint-document-library-migration) - [Execute SPMT limits: file size, item count, and what actually fails Most lists of SharePoint Migration Tool limits online are unsourced, undated, and written by companies selling you something else. Here are the real numbers with the Microsoft page and date behind each one, plus the error message that tells you the wrong thing about where your problem is. SEP 9, 2026](https://tenantcraft.ca/insights/sharepoint-migration-tool-spmt-limits) - [Plan SharePoint Migration Tool vs ShareGate: which one handles your migration? Microsoft's tools are free and better than their reputation. ShareGate starts at $5,995 USD a year. Here is what each one actually does, the four jobs the free tools cannot do at all, and the size of migration where paying starts to make sense. SEP 4, 2026](https://tenantcraft.ca/insights/sharepoint-migration-tool-vs-sharegate) - [Govern Why your SharePoint search shows too much, and the one line that fixes it Someone searches from your intranet and gets files from half the company. It looks like a permissions leak. It usually isn't. Here is what actually changed, the one command that puts it back, and the part most people are never told: this makes search tidier, not safer. AUG 30, 2026](https://tenantcraft.ca/insights/scope-sharepoint-search-box-to-one-site) - [Execute How to add a Quick Steps button that runs a Power Automate flow A step by step walkthrough for putting an existing flow behind a button on every row of a SharePoint list. Eight steps, including the two nobody documents: SharePoint asks for the flow's ID rather than its name, and the button does nothing for your colleagues until you share the flow as run-only. AUG 24, 2026](https://tenantcraft.ca/insights/add-quick-steps-column-sharepoint-list) - [Discover How to find every SharePoint site with broken permission inheritance The admin center will not tell you, unless you pay for SharePoint Advanced Management, and even then the report you want does not exist. Here is the check that works by hand, and the script that covers a whole tenant in two logins. AUG 21, 2026](https://tenantcraft.ca/insights/find-broken-permission-inheritance) - [Govern Purview can now archive files on a retention policy, and the storage saving is not the point Retention policies and labels got an archive action this summer. Every write-up sells it on 75 percent cheaper storage. For most organisations under 500 users that saving is exactly zero, and the feature is still worth turning on, for a different reason. AUG 20, 2026](https://tenantcraft.ca/insights/purview-archive-retention-copilot) - [Plan Five real replacements for InfoPath forms, and how to pick one InfoPath went dark on July 14, 2026. There is no single replacement, and two options the top-ranking articles still recommend are already switched off. Here are the five that work, what each costs, and the four questions that pick between them. AUG 16, 2026](https://tenantcraft.ca/insights/infopath-alternatives-sharepoint-forms) - [Plan Building a SharePoint migration plan: triage first, dates later Migration plans slip because they are a date with a content list attached. The plan that holds is a triage, where two of the four buckets never move at all. Here is how to inventory it, size the waves from Microsoft's published ceilings, and sequence the work. AUG 16, 2026](https://tenantcraft.ca/insights/sharepoint-migration-plan) - [Execute InfoPath is gone: getting your form data out and rebuilding in Power Apps InfoPath Forms Services retired on July 14, 2026. Your forms don't render anymore, but every submission is still sitting there as XML. Here's how to inventory what you had, extract the data before it's stranded, and rebuild the survivors across Power Apps and Power Automate. AUG 14, 2026](https://tenantcraft.ca/insights/infopath-replacement-power-apps) - [Discover SharePoint 2013 workflow replacement: what SPMT carries, and what it leaves behind Moving off an unsupported SharePoint farm? Your SharePoint Designer workflows are the part that stalls the project. Here's what the SharePoint Migration Tool actually converts, what it silently drops, and how to cost the rest. AUG 14, 2026](https://tenantcraft.ca/insights/sharepoint-2013-workflow-replacement-spmt) - [Plan Copilot readiness on Business Premium, without the reports everyone tells you to run Every Copilot oversharing guide tells you to run the Content Management Assessment and work the Data Access Governance reports. Those live in SharePoint Advanced Management, and SAM's prerequisites page does not list Microsoft 365 Business Premium as an eligible base subscription. Here is the same work, done by hand, with the commands and the hours. AUG 3, 2026](https://tenantcraft.ca/insights/copilot-readiness-business-premium-no-sam) - [Govern Ontario's new municipal privacy duties, mapped to Microsoft 365 settings Bill 97 gives municipal institutions written PIAs, a duty to keep safeguards, and mandatory breach reporting to the IPC. The date is January 1, 2027, not July 2026. Here is which duty lands in your tenant, and what you have to change. AUG 3, 2026](https://tenantcraft.ca/insights/mfippa-privacy-duties-microsoft-365-settings) - [Govern Restricted SharePoint Search is retiring, and the cheap Copilot fix just became a project Microsoft blocked new enablement of Restricted SharePoint Search on July 31, 2026. If you switched it on to make Copilot safe, you now own an unwinding project, and Microsoft has published the order to do it in. AUG 3, 2026](https://tenantcraft.ca/insights/restricted-sharepoint-search-retirement) - [Govern SharePoint agents without Copilot licences: what they cost, and the four ways to switch them off Agents in SharePoint were never something you turn on, and people without a Copilot licence can use them for about 12 cents a question. Here are the numbers, what an agent can actually see, and the four ways to switch it off, including the one that does not work the way admins expect. AUG 3, 2026](https://tenantcraft.ca/insights/sharepoint-agents-without-copilot-licences) - [Discover SharePoint, OneDrive, or Teams: where should your files actually live? Microsoft 365 gives you three places to put a file, and nobody explains the difference. Here's what each one is really for, and one rule that ends the guessing. JUN 15, 2026](https://tenantcraft.ca/insights/sharepoint-onedrive-teams-where-files-live) - [Plan Power Pages vs SharePoint sites: who the audience is decides it SharePoint sites are for people inside your tenant. Power Pages is for everyone outside it. One question, who needs to use this, settles almost every case. Here's the honest split. JUN 5, 2026](https://tenantcraft.ca/insights/power-pages-vs-sharepoint-sites) - [Govern Restricted Content Discovery: the Copilot safety switch you shouldn't flip everywhere Restricted Content Discovery hides a sensitive site from Microsoft 365 Copilot and org-wide search. It's a genuinely useful brake, but Microsoft warns that overusing it degrades search and Copilot, so it pays to be picky about which sites get it. MAY 21, 2026](https://tenantcraft.ca/insights/restricted-content-discovery-copilot) - [Execute SharePoint Quick Steps vs Power Automate, the no-code button that replaces half your simple flows SharePoint Quick Steps puts one-click action buttons on every list row, no flow required. Here's the honest decision framework for when a button beats a Power Automate flow, and when it doesn't. MAY 19, 2026](https://tenantcraft.ca/insights/sharepoint-quick-steps-vs-power-automate) - [Execute SharePoint 2013 workflows died April 2, recovering the ones you lost Missed the migration window? Your SharePoint Online approval and notification workflows have already stopped. Here's how to recover them: inventory, triage, rebuild. MAY 17, 2026](https://tenantcraft.ca/insights/sharepoint-2013-workflows-recovery) - [Plan Your SharePoint approval workflow stopped on April 2, rebuild it in Power Automate SharePoint 2013 approval workflows were retired from SharePoint Online on April 2, 2026. Here's the fast version: why it broke, and the step-by-step rebuild as a Power Automate flow. MAY 16, 2026](https://tenantcraft.ca/insights/sharepoint-workflow-rebuild-power-automate) - [Discover SharePoint Server vs SharePoint Online: should you just move to the cloud? A plain read on what a small business really loses and gains by moving off SharePoint Server, and why the custom work you built, not the number of staff you have, decides how big the job is. APR 23, 2026](https://tenantcraft.ca/insights/sharepoint-on-premises-vs-sharepoint-online) - [Plan Run a permissions audit before you migrate SharePoint A pre-migration permissions audit is cheap insurance. Skip it, or rush it, and you discover broken inheritance, orphaned access, and dropped grants one mystery support ticket at a time after cutover. APR 15, 2026](https://tenantcraft.ca/insights/permissions-cleanup-before-migration) - [Execute What one SharePoint cutover weekend actually looks like (hour by hour) The hour-by-hour runbook for a single SharePoint Online cutover weekend. Lock the source, run the final delta, migrate in waves, and make the go/no-go rollback call at the 6-hour mark, before you're too tired to make it well. APR 8, 2026](https://tenantcraft.ca/insights/migration-day-runbook) - [Validate The post-migration failures that wait until day 30 Most silent failures after a SharePoint migration don't show up the morning after cutover. They surface around day 30, exactly when everyone has moved on. Here's the three-pass validation schedule that catches them. APR 2, 2026](https://tenantcraft.ca/insights/post-migration-validation-pass) - [Govern Turn on Copilot without leaking your HR folder Microsoft 365 Copilot only shows users what they could already open, so a salary sheet shared to 'everyone' in 2019 isn't a Copilot leak, it's an oversharing leak Copilot finally made findable. Here's what to fix before you flip the switch. MAR 25, 2026](https://tenantcraft.ca/insights/copilot-without-leaking-hr) No posts in that stage yet. Pick another stage, or search across everything. Newsletter ## Get one line when a new checklist ships. One short email each time a new checkpoint PDF goes live. No drip sequence, no upsell, unsubscribe in one click. Notify me when a new checklist ships No drip, no upsell. Unsubscribe in one click. You're on the list. One email per checklist, never more. Something went wrong. Email [hello@tenantcraft.ca](mailto:hello@tenantcraft.ca) and I'll send it manually. TWENTY MINUTES, NO PITCH ## Tell me what is stuck. I will tell you what it takes. Same consultant from the first email to the last cutover. If I am not the right fit, I will refer you to someone who is. [Book a 20-min call](https://tenantcraft.ca/contact) [See published rates](https://tenantcraft.ca/pricing) --- _Canonical HTML: https://tenantcraft.ca/insights · Agent guide: https://tenantcraft.ca/llms.txt · Site map: https://tenantcraft.ca/sitemap-index.xml_